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Correspondence

Memorandums and letters used to communicate during a Capital Project, but not otherwise identified as a standard form.

Original Form

Who originates it?:
Estimator,Designer,Project Representative,Project Manager
Notes:
Memorandum and Letterhead templates are available in Meridian Forms for PDC staff.

Final Document Placement

Who is responsible?:
PDC Administrative Support,Estimator,Designer,Project Representative,Project Manager
Location:
Unifier Document Manager
Notes:
Upload into the "CORRESPONDENCE" folder, in the appropriate sub-folder (MSU STAFF, MSU STAFF EYES ONLY, CONSULTANT OR CONTRACTOR). Exception: If related to a Contract, upload into the "CONTRACT INFORMATION" folder, in the "CORRESPONDENCE" sub-folder.

 

Detailed Workflow

If correspondence is received from someone outside MSU, the recipient should file the correpondence into the appropriate folder in the project Document Manager in Unifier.