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Quotations (Unofficial, not related to a Purchase or Change Order)

Quotations received from a vendor and used for estimating and design purposes, but not resulting in either a Purchase Order or a Change Order. 

Original Document

Who originates it?:
Other
Notes:
Vendors or other companies submitting an unofficial quotation may use their own format for the quotation.

Final Document Placement

Who is responsible?:
FIS
Location:
Project Archives
Notes:
Facilities Information Services will scan and upload into Meridian Archives.

 

Detailed Workflow

During the estimating and design phases, an unofficial quotation may be requested from a vendor or other company in order to make decisions about the project.  This unofficial quotation does not result in either a Change Order or a Purchase Order.  (Reference the Quotations (Purchase and Change Order) document page for processes relating to official quotations).  The quotation is filed in Meridian Archives with the project.